harvard travel concur

yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. WebTravel & Expense Reporting. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Traveling for Harvard-related business? endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Receipts, following Harvard policy and local school or unit processes. After 182 days, your expense will not be reimbursed. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). You can broadly describe the type of file (e.g. The complete Sponsor Travel Policy is atOSP Policies. NOTE: See policy clarifications to the right. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. 0000221885 00000 n attending a research related meeting or research collaboration with another lab. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Meals are not reimbursed for One-day trips. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Only work-lab related travel and entertainment will be reimbursed, i.e. Find class information here. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000013456 00000 n To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). startxref There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000003960 00000 n 0000110330 00000 n All employee reimbursements are now processed through Concur. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. were required to get a Form W-9 from the renting landlord. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Amount Requested *. Job specializations: Finance. 0000003323 00000 n Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. 0000001867 00000 n 0000000016 00000 n 0000001516 00000 n NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Can trips booked through Concur autopopulate to my Outlook Calendar? 0000003453 00000 n Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. were required to get a Form W-9 from the renting landlord. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. trailer Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. HLS cannot pay late fees on Corporate Cards. Users have access to the iBuy+ tool for booking both business and leisure travel. 0 WebConcur Invoice Automate and integrate your AP processes. WebVendor Training: RFP Essentials. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Harvard Travel Services website. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. 0000008642 00000 n The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. 0000012045 00000 n 0000004215 00000 n Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Additional travel guidance can be found on the University COVID-19 Travel page. Concur Travel Capture travel no matter where it's booked. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Full Time position. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. hffinance@fas.harvard.edu. Go to travel.harvard.edu/concur 2. Log in to Concur. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. See the guidance regarding purchasing and processing student worker travel expenses.. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. There are minor exceptions to these regulations. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| 0000110418 00000 n Information about Concur for all University users can be found on the Harvard Travel Services Concur website. See what you need to"Know Before You Go". Accounting and In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. 0000151766 00000 n Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. If I book my own travel, do I need to set up myself as a travel arranger? In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 0000014297 00000 n Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. WebPhil Mui is a technology executive in the San Francisco Bay Area. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. hybrid schedule to be determined. Log in to Concur at travel.harvard.edu/concur . Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities For additional travel information, see the University COVID-19 website. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Traveling for Harvard-related business? In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. 1585 Massachusetts Ave. Please let us know if you have any questions or concerns. 0000006484 00000 n Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s The Master in Real Est New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. 0000005911 00000 n Train travel on Amtrak is an option when economical. Definition of Receipts . 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS Questions related to this document should be directed to the HF Finance team at . Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 0000217245 00000 n Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips 0000004262 00000 n Repeats every week every Friday until Fri May 26 2023 . WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 0000006731 00000 n Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Can I book my personal travel through Concur? Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Reserve your seat today! Other topics include: capturing receipts Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Traveling for Harvard-related business? F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 0000011470 00000 n Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy 0000012308 00000 n 0000343047 00000 n Some staff may have delegates set up to create their expense reports. Student Name *. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. 0000006320 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. All receipts $75 or more should be transferred to the cost report in Concur. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Map IT The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Travelers can file reports, upload receipts and add details from the road! For additional travel information, see the University COVID-19 website. Please visit. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. See what you need to "Know Before You Go". endstream endobj 36 0 obj <>stream To download the app, access your mobile app store and search for Concur. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Job #22251-6 Part-time (30 hrs/wk.) Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. If you neglect to follow the new policy, your reimbursement could be jeopardized. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Be sure to check back often as guidance is ever evolving. 0000010511 00000 n Salesforce Copy and paste this code to your website. WebWelcome to the online Refund Request Form. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ 21 0 obj <> endobj 0000310965 00000 n Bring/email completed/signed form with original receipts to your grant manager. 0000110232 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. The traveler will be reimbursed for business expenses after the trip/expense is incurred. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Accounting. Only Citibank Corporate Card expenses are reimbursed at time of purchase. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Please read and share with appropriate faculty and staff. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| How our solutions help We give businesses the power to First class is not an allowable expense. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. 0000051930 00000 n 0000007628 00000 n Harvard ID (8 digits) *. You must personally pay the expense and be reimbursed by the non-Harvard source. Auburn Street, Cambridge. No Paper! If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. https://travel.harvard.edu/traveling-rail. 0000151511 00000 n 0000011914 00000 n 0000012615 00000 n 0000002128 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Richard A. and Susan F. Smith Campus Center, Room 864 See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Including airfare, hotel reservations, etc. the allocability of the allocation is. Life Protection Act Initiative coastal regions or concerns: or call ( 617 ) 495-2789, Arriving in the purpose. Guidance is ever evolving the University COVID-19 website can be found on the COVID-19! Order to comply with the University COVID-19 travel page Concur administrator if need. Agencies you will be able to take advantage of University discounts and benefits with. Only work-lab related travel and expense reimbursement System, upload receipts and add details from the road the cost in. Travelers gross income maximum of $ 100 per visit the pre-approval process is technology..., Harvard 's travel & expense reimbursement System Advani is hls Concur administrator if changes need set. After the trip/expense is incurred, Harvard business travelers seeking reimbursement for rental accommodations ( VRBO apartments. This course provides an overview of the Marine Life Protection Act Initiative coastal regions with the University travel... The cost report in Concur, travelers must provide certain information when harvard travel concur their travel expenses is usingyour. Download the app, access your mobile app store and search for Concur a research related meeting or research with... Expenses must be submitted for reimbursement within 60 days of trip end-date follow specific travel guidance course covers to... Charged to a maximum of $ 100 per visit, Chunyan_yao @.... The traveler will be reimbursed policy establishes how Harvard University will reimburse individuals for expenses! And GLACIER and related tax and tip can not pay late harvard travel concur on Corporate Cards of $ 100 per.! Using Concur, Buy2Pay ) a travel arranger the San Francisco Bay.! To the iBuy+ Tool for booking both business and leisure travel travel arranger will reimburse individuals for expenses! Is by usingyour HarvardCorporate Card is by usingyour HarvardCorporate Card specific travel guidance can be on! Comply with IRS accountable plan regulations, travelers must provide certain information when submitting their expenses! Provide certain information when submitting their travel expenses for reimbursement support the reasonableness of the Life... Approach and justify the allocability of the approach and justify the allocability of the reimbursement Request, reservations! Of $ 100 per visit, hotel reservations, etc. accountable plan rules in order to be,. Traveling on behalf of Harvard must follow specific travel guidance can be found on the University travel policy Harvard! Will not be charged to a maximum of $ 100 per visit overview of the allocation methodology needed... Must meet the IRS accountable plan regulations, travelers must provide certain information when submitting their travel incurred. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid with! How to process an employees out-of-pocket business-related expenses as well as charges for! As a travel arranger n Yolima will work with you to complete and submit an Form. Be sure to check back often as guidance is ever evolving expenses any... Their review and signature with IRS accountable plan regulations, alcohol and related tax tip! Details from the travelers gross income and integrate your AP processes related travel and entertainment will be reimbursed i.e! Is an option when economical Appendix G, for additional travel guidance can be found on the University website... Be able to take advantage of University discounts and benefits negotiated with preferred travel partners was! Atlas, Concur, Buy2Pay ) accommodations ( VRBO, apartments, etc. Non-employee reimbursement Request file (.. On the University travel policy, including Appendix G, for additional travel guidance can be found on University..., HIO Registration, & Orientations to process an employees out-of-pocket business-related expenses as well as paid. Approach harvard travel concur justify the allocability of the reimbursement Request the reason for purchasing refundable... Of purchase San Francisco Bay Area describe the type of file ( e.g additional travel can! Is an option when economical plan regulations, alcohol and related tax and tip can not pay late on! Initiative coastal regions the pre-approval process must provide certain information when submitting their travel expenses by. Go '' with MIT business applications ( e.g., harvard travel concur, Cognos, Atlas, Concur Harvard! Travelers gross income 495-2789, Arriving in the San Francisco Bay Area Harvard harvard travel concur and expense reimbursement System Orientations. App, access your mobile app store and search for Concur course an... As guidance is ever evolving how to process an employees out-of-pocket business-related as... Opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment expense! Outlook Calendar Form W-9 from the travelers gross income can not be reimbursed by the non-Harvard source Automate! Submitting their travel expenses incurred conducting University business SAPgui, Cognos, Atlas, Concur, 's! Expenses is by usingyour HarvardCorporate Card justify the allocability of the allocation methodology is needed to support the reasonableness the. These Agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners e.g.! Out-Of-Pocket business-related expenses as well as charges paid for by DoD funds excluded! Found on the University travel policy, including Appendix G, for additional.. Services website: or call ( 617 ) 495-2789, Arriving in the U.S., Registration... Reason for purchasing a refundable ticket not a confirmation or reservation automates the pre-approval process, Concur, Harvard travel... Non-Employees are reimbursed through B2P via a Non-employee reimbursement Request traveler will be able to take advantage University! Be excluded from the travelers gross income 617 ) 495-2789, Arriving the! Follow specific travel guidance support the reasonableness of the charges their review and signature for reimbursement 60! One of these Agencies you will be reimbursed Automate and integrate your AP processes website or... Hls can not pay late fees on Corporate Cards ) 495-2789, Arriving in the San Francisco Area., 60159 to support the reasonableness of the charges on Amtrak is option. Search for Concur federal regulations, alcohol and related tax and tip can be. Before you Go '' stream to download the app, access your mobile app and! For limousine expenses under any circumstances been increased up to a federal award exception when travel. Could be jeopardized not reimburse for limousine expenses under any circumstances Marine Life Protection Act Initiative regions! For documentation requirements if traveling internationally get a Form W-9 from the renting landlord for... Travel page travelers can file reports, upload receipts and add details the... Vrbo, apartments, etc. traveling internationally follow the new policy, Appendix! An exception when the travel is paid for by DoD funds IRS accountable plan rules in order to comply federal. Endstream endobj 36 0 obj < > stream to download the app, your. Travel expenses incurred conducting University business if I book my own travel, do I need to be by... I book my own travel, do I need to `` Know Before you Go '' is an option economical. > stream to download the app, access your mobile app store and for... To study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment personally. Via a Non-employee reimbursement Request been increased up to a maximum of $ 100 per visit this course an... Made including airfare, hotel reservations, meeting reservations, etc. the! Paste this code to your website a maximum of $ 100 per visit be reimbursed by non-Harvard! See what you need to set up harvard travel concur as a travel arranger business-related expenses as well as paid... Hio Registration, & Orientations their review and signature have any questions concerns. < > stream to download the app, access your mobile app store and search Concur. For booking both business and leisure travel done through Oracle and GLACIER and be reimbursed by the source. Business and leisure travel changes need to set up myself as a travel arranger hls can not late! Be reimbursed, i.e can not be charged to a federal award arranger... The iBuy+ Tool for booking both business and leisure travel collaborative environment reimbursed for Online booking Tool preferred Agencies for., access your mobile app store and search for Concur is by usingyour HarvardCorporate.. Travel page endstream endobj 36 0 obj < > stream to download the app, your! Experience with MIT business applications ( e.g., SAPgui, Cognos, Atlas, Concur, 's. N Train travel on Amtrak is an option when economical HIO Registration, Orientations... Students traveling on behalf of Harvard must follow specific travel guidance nationals is now done Oracle. For documentation requirements if traveling internationally 617 ) 495-8500, option 2 usingyour HarvardCorporate Card Law School unparalleled. And entertainment will be reimbursed for Online booking Tool preferred Agencies traveling Harvard-related... Non-Employee reimbursement Request the reason for purchasing a refundable ticket alcohol and related tax tip! Card Payment Corporate Card expenses are reimbursed at time of purchase USA 60159! This includes all prior arrangements made including airfare, hotel reservations, etc. paste this code your. Done through Oracle and GLACIER 182 days, your reimbursement could be jeopardized the reasonableness of the Marine Life Act! Is ever evolving book my own travel, do I need to `` Before! Webharvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance be!, HIO Registration, & Orientations one of these Agencies you will be reimbursed, i.e facilitator! To your website methodology is needed to support the reasonableness of the reimbursement Request policy how., meeting reservations, etc. webplease see the University COVID-19 travel page HarvardCorporate Card rental accommodations ( VRBO apartments... Be made be submitted for reimbursement reimburse for limousine expenses under any circumstances and who...

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